Study of Tender documents
The estimator must analyze in detail all bidding documentation provided by the Purchaser or Acquirer.
The study of this documentation is crucial, and should be analyzed in its entirety before making the site visit.
The site visit should be conducted with experienced staff, with the ability to examine each of the aspects that will influence the number of man-hours and resources to be employed.
The proof signed by the Acquirer that the visit to the Site was made, must be attached to the Offer; failure to present this certificate will result in the rejection of the Bidder’s offer.
Consultations with the client.
In practice, the Acquirer opens a communication channel with the Bidders for a period of time to respond to clarifying queries during the quotation period.
The Bidders will have the possibility to formulate consultations and to request clarifications within a determined period of working days before the submission of Proposals, the consultations must be presented in writing.
The Bidders may usually advance their consultations in computer support (via e-mail) or fax, but in any case they must confirm it in paper support duly signed by authorized personnel.
The questions and their answers are sent simultaneously in the form of a Circular to each of the Bidding Companies or Offering Companies. The answers become part of the Bidding Documents.
In all cases, two or three days before the closing of the presentation of offers, it shall be considered that all the Bidders are notified of all the modifications, dispositions, circulars and answers dictated up to that moment, with the Bidders being responsible for attending the offices of the Acquirer to request a copy of the same or to access its web page in order to become aware of the acts dictated by the Acquirer.